Planner - Judy Imamudeen

The PYP Planner: The Challenges in Designing an “Enhanced” Collaboration Tool

By Judy Imamudeen | April 10, 2022 | Comments 0 Comment

Ever since we decided to give one of the “enhanced” planners from the Programme Resource Centre a try, we have been reflecting on our planning process. Do these planning templates actually “enhance” our planning process? Moreover, how might our planner be a reflection of Who We Are? Between our frustration with the “enhanced” template and our school’s own initiatives, we thought it would benefit our planning if we co-constructed our own PYP planner.

The Process

In order to approach these questions, we used design thinking to navigate our discussions and our guide us on this journey. As you can see from the graphic below, it is not really a linear process but one that involves constant dialogue and reflection along the way.

Empathize and Define

We launched our discussions during teacher in-service days when we had a fair amount of time to explore and worked in mixed grade-level groups. As you might know already, schools can either use one of the planners provided by the PYP or develop their own planner based on the collaborative planning process. We started by examining the current “enhanced” planner that we had adopted earlier that year and had groups discuss its Pros and Cons, carefully considering…

The different elements of the PYP framework in the planner
The amount of “boxes”
The layout
Visual elements like colors and icons
The leading questions
- Do they help your planning conversations? Why or Why not?

These conversations lead us to think about what is the purpose of the PYP planner and its role in collaboration. We took some time re-reading and reflecting on the IB’s document about the collaborative planning process before we researched different templates that other schools had created. Groups analyzed the templates and took notes on what they liked about each planner. Based on these conversations, we came up with some criteria that we wanted to in our own planner:

The essential elements of the PYP UOI planner.
Color coding for collaborative phases to help them know when they needed to be dipping back into the planner.
Some links to helpful documents or terms in case people had doubts about what to put in boxes.
Sections that clearly defined what the specialists were doing in their classes.

Ideate

Groups began to sketch out ideas and started to create their own versions in their teams. They could use either Google Docs or Google Slides to create their template. Their creations lead to many interesting conversations and lively debates. Eventually, we came back together and teams analyzed each other’s potential prototypes and we voted on one.

Prototype and Testing

The purpose of a prototype is to provide a representation of what a “final” design could be like. It gives the opportunity to analyze potential flaws and where there might be improvements. With this in mind, we gave the agreed-upon prototype a spin during our upcoming UOI planning. After the teams had a chance to use it, I met with them to discuss what they liked and didn’t like about it. I took notes and then made adjustments to create a final draft planner. I shared the draft planner and got feedback on its elements again. I created an exemplar and through that process, I continued to make revisions that supported our school’s goals.

Implement

During the course of this year, we have been using this final version. There are things that have worked and didn’t work with it. So even though we went through many iterative cycles, it’s not easy to create a planning document.

Do Betters

If I had to do this all over again, these are the areas that I think deserve more “air time” in the overall design of the planning document.

Collaborative Practices: To think that a one-size-fits-all planner is going to improve collaboration is naive and, in hindsight, I think an examination of our collaborative practices would have been a better place to start. Not only would it address the EMPATHIZE component better, but would have helped us DEFINE what we really needed in order to truly personalize our planner.

Connecting the head with the heart: Although our template definitely supports more understanding of the content in different subjects, supporting transfer is really tricky. Thinking through how we can get students to acquire knowledge and skills throughout the inquiry and make transdisciplinary connections is really a big goal of our learning framework. Moreover, how might their learning transfer into action? This is definitely something that we have to put front and center in our re-design.

Cultivating and Curating Curiosity: Evidencing the learning on the planner has been the hardest part of the planner to fill out. During the inquiry, teachers rarely remember specific questions that students asked unless they are captured on sticky notes or posters. Using digital platforms to upload pictures or learning artifacts is often a better source of documentation than our planners. This is an area that we must unpack more and consider how we can support assessment practices that develop learner-centered approaches and inform teachers.

I’m sure more ideas and reflections will emerge as we work to co-construct a meaningful PYP planner that supports our goals. I’m wondering what other considerations might be out there, but am hopeful that they will emerge as we move forward during the re-design of the planner.

Judy Imamudeen

Developing learners as leaders is my joy! I am committed and passionate International Baccaluearate (IB) educator who loves cracking jokes, jumping on trampolines and reading books. When I’m not playing Minecraft with my daughter, I work on empowering others in order to create a future that works for everyone.

judyimamudeen.com

The #EnhancedPYP Planner: Who Gets to Plan the Learning?

By Judy Imamudeen | January 18, 2020 | Comments 0 Comment

They say that life begins at the end of your comfort zone. This couldn’t be truer when we consider the full impact of bringing the Primary Years Programme (PYP) enhancements on board. Making AGENCY front and center of what we do is a major paradigm shift, and if you don’t think so, then your school is either on the cutting edge or so far from the edge that the thought of empowering intelligent children with the capacity to self-direct their learning is downright heresy. Most of our schools fall somewhere in between–in our hearts, we want this, but in our heads, we aren’t sure how to make it happen.

Recently we got together in Sao Paulo to discuss how the Primary Years Programme Enhancements were rolling out in our schools. So much to talk about…so little time. But planning was a topic that we kept coming back to. There are quite a few schools that are developing their own planners, and their teams had a lot of discussion about, not only what elements need to be on the planner, but also where they wanted to begin their focus on the planner. Here are some of the ideas that were shared that were Must-Haves and potential starting points of “The Planner”:

Reflection: Where are we now and where do we want to go?

Learning Goals: The purpose and conceptual focus of learning.

Language: Using the language of the PYP and developing academic language in meaningful ways.

Students: Their passions, interests, and resources that they can bring to the unit.

Assessment: Co-constructing success criteria and developing a continuum using solo taxonomy.

Tools and resources: The people, places, and tech that can be used to invigorate and engage learners.

Approaches to Learning: Ways in which student-initiated learning and agency can be nurtured.

Through these conversations, my mind wandered back to a blog post that I saw a few years ago: “We’re Going On An Expedition” and I keep wondering how we might make learning more like a journey for all students–not just during the PYP Exhibition–but for all grade levels. Moreover, asking the students who they want to become (Learner Profile Alert) as a result of their experiences this year and how teachers could be their guide through this journey. What if THAT was our starting point for planning?

comfort zone Also, if I think about “The Planner” like the map of this journey, then I am wondering how we might open up the planning of a unit to the students themselves. Instead of “The Planner” being a teacher-directed document, what if we had our official “Planner” for student-created which became the basis of the inquiry? We flip the responsibility of this document so that students got to direct the learning. Hmmm….How might we structure the document in order for students to authentically co-plan with us teachers? I think THIS is the type of PYP planner that I want to create with my team. But what teacher team is so courageous to do this?

Now as someone who has co-constructed units of inquiry with students, I can attest that this made me uncomfortable. These kids don’t know about THE STANDARDS, so it’s not what guides them when we co-construct units. They think about what THEY want to learn, not what some educational body has mandated for them and outlined in THE STANDARDS. So I wonder how we can have true AGENCY if we are the ones telling them what they should know and when they should know it?

In my mind, Who gets to plan the learning? seems like the foundational question to ask when we develop new planning documents. Because if we, as teachers (bless us), get to plan the learning then I think we are the ones who “own” the unit. And if we define Agency as Voice, Choice, and Ownership, then clearly it will be a challenge for students to really take authentic action.

I’m am thinking about how we can use our Exhibition documents as the basis of creating an Enhanced PYP Planner, but I’m afraid that I have more questions than answers in how to approach this. However, the pursuit of these answers is something that I want to explore in earnest. The process of this Enhanced PYP Planner will be a journey unto itself, but I am willing to engage in going deeper into how we create genuine student plans for THEIR learning rather than documenting OUR teacher plans.

I’m curious if anyone else has embarked in this direction or would be keen to go what has-been into what-could-be? What approach would you take?

Judy Imamudeen

judyimamudeen.com

Designing for Humans: Thinking Beyond a Checklist for the Enhanced #PYP Planner

By Judy Imamudeen | June 27, 2019 | Comments 0 Comment

This past year we trialed a new PYP planner, and the intentions were good with letting the students’ responses to our provocations direct and lead the unit, but we ended up having a planner that was so complex that it became cumbersome to actually fully complete. It was christened “The Big Book”, which should have clued us in that this was an exercise in paperwork. Clearly, it’s back to the drawing board.

So what are “The Basics” that have to be on the planner? As I see it, there need to be 12 components that are fundamental to the planning document:

Transdisciplinary Theme
Central Idea
Lines of Inquiry
Key Concepts
Learner Profile
Approaches to Learning (ATL)
Questions
Provocations/Engagement Activities
Resources
Assessment
Action
Reflection

As I began to wonder what is the “special sauce” that would move a planning document beyond “the basics” and make this planner “enhanced”, I decided that I needed to go back and listen to the webinar that addressed this aspect of the enhancement.

My big takeaways from the webinar were:

The document takes us through a PROCESS of CO-CONSTRUCTING learning.
It encourages COLLABORATION with staff.
It fosters REFLECTION.
It not only documents STUDENT AGENCY but reminds us that this is central to the learning. Teachers need to consider the WHO just as much, perhaps more so than the WHAT.
It influences the ROLE OF THE TEACHER and how they inspire ACTION in students to support SELF-MANAGEMENT skills.

While I considered the ideas shared, I was thinking “What would be the purpose of even re-designing the PYP planner?” I mean, they have given us a “refreshed” and updated example that we may use and other schools have already created other templates that could be integrated into our school. Truly, there is no immediate demand that schools HAVE to create their own planner. But now schools have the liberty to design their own, yet it isn’t a mandate. So, if schools were to embark on creating their own, it would only be for the sole purpose of improving their collaborative planning at their school in an effort to increase student agency.

Agency is about listening.

Sonya terBorg

As I contemplate the benefit of redesigning the PYP planner, I wouldn’t dare create a copy and paste version of the templates shared. Not because they aren’t wonderful, but because they aren’t unique to the needs of my school.–which would be the purpose of even embarking on this journey. In my past school’s pilot of the re-designed planner, it was a hard copy only. This worked well for our initial planning session, but on-going additions to the planner weren’t possible unless you were to have the hard-copy in your possession. And because it was a “big book” it took up a lot of space on one’s desk area, which became problematic since we had 6 Units of Inquiry plus 6 stand-alone Math planners. You might imagine the frustration of all those paperwork piles in one’s workspace, which created a disdain for planning since it meant that one teacher had this A3 sized booklet taking up a lot of real estate on their desk. This was an unintended consequence of going “retro” with our planning. I wouldn’t recommend this. So, with this in mind, if the planner isn’t digital, with equal-access available to all teachers, then it’s set up to fail. That’s like putting square wheels on a bike–it is taking us nowhere with collaboration.

With this in mind, I would utilize Design Thinking, focusing on human-centered design principles of really understanding what would be the needs of the users of this planning document. Also, since human-centered design considers the interaction along with the actual “product”, the experience is of vital importance. Here is the overview of the process:

Framing the Context: Understanding our Users and Their Problems

Human-Focused Design optimizes for human motivation in a system as opposed to optimizing for pure functional efficiency within the system. -Yu-Kai Chou-

What is the challenge: Let’s be honest, the main reason why teachers don’t appreciate using the PYP planner is that it seems like a time-consuming document that doesn’t seem to support their day-to-day planning of the unit of inquiry.

So how might we design a planner that is collaborative, compelling and ultimately results in better learning outcomes and increased student agency?

Hmm…..

In the first phase of design, Planning, we have to consider the audience for this document. Teachers, right? So, when we consider feasibility, we should ask ourselves what might be the biggest barrier that we will need to overcome in order for this document to work?

I’m rather practical so as a teacher, I would say TIME poses the biggest challenge to collaboration.

Thus, when we create this document we need to think about the amount of time it might take to fill out this document, especially since we might imagine that the initial planning will involve multiple teachers who represent a variety of subject areas. Trying to get all those educators in a room can seem like putting the planets in alignment. So, if we UNDERSTAND these teachers, then we must take into consideration that this document will most likely require at least 40 minutes of time to begin the planning process, with opportunities to plug into the document to give feedback and feedforward into the learning (at least another 30 minutes of individual or grade level teacher time). Lastly, there will need a final block of at least 40 minutes for teachers to get together to reflect on how students responded to this unit of inquiry. So, with that in mind, the document, from start to finish, needs to be completed in 3 planning periods; 2 of which will include multiple voices and perspectives in the room, and at least 1 planning period in which teachers or a grade level team get together to discuss how the unit is progressing and what direction it might need to take. So let’s just say, this collaborative document takes at least 2 1/2 hours to complete, give or take 1/2 hour.

Then, as we peel the layers of the onion, we know that the 2nd biggest challenge will be ensuring that this document is truly collaborative, with the opportunity for multiple voices to be present, particularly our subject area specialists, who often feel marginalized during planning.

Furthermore, this document must create a holistic process of learning about our students, so we can create learning opportunities for our students, in that we can examine what learning came from our students. It has to fuel conversation and inspiration among teachers to develop student-directed inquiries and motivate student-led action. Moreover, it should get teachers discussing how they can access the larger community, whether local or global, to tap into resources that expand the learning outside the 4 walls of the classroom.

Lastly, when teachers engage with this document, I would want them to feel excited and anticipating the best that could happen during this unit of inquiry. I wouldn’t want this to feel like “ticking a box” but instead designing learning that changes lives. (Because, truly, that is what we are doing, every day. How cool is our job, right?!)

Learning Phase: Perspective and Use by Teachers

I know that this planner has to contain the “Basics” but I’d think about the teachers first and not the “boxes” that it needs to tick. Already I’ve made some assumptions, such as identifying some barriers and challenges to using the planner. However, those are inferences and my own biased opinions. I have yet to tap into the perspectives of the teachers directly at my school, which might produce different ideas. I must put on my researcher hat and use some of the methods of Human-Centered Design to get an accurate picture of the challenge and its possible solutions.

From a design point of view, I might start from one of the PYP planner templates shared, observing teachers “in the wild”, using the document during the collaborative planning process. I would record reactions with the Empathy Map to evaluate their experience with the planner. Since I’m not just considering the physical experience with the document, I need to collate the responses of the emotional experience of the teachers when deciding how to help craft a new one. Remember, I’m not trying to devise a fancy planner, I want the planner to actually get teachers to have rich discussions that connect and extend the learning of students so that students can ultimately become self-motivated and feel a great urgency to take action. I’d need to be a fly on the wall, leaning in to listen and notice how planning is being “enhanced”.

Brainstorming Ideas

First of all, this is not me, alone, on my laptop or with a pad of paper and pen in hand, ready to sketch out ideas. It takes a team to cleave through the data and create mock-ups that will ultimately result in a prototype document. Every one of those template planners on shared on IB’s PYP resource page took a team of dedicated individuals to shape and mold the prototypes that we see today. And I use the word “prototype” very intentionally because no doubt these planners will evolve as those teams reflect on what works and what doesn’t work with its use. Just as our teachers have spent time reflecting and evaluating the “big book” planner that was created at my past school, all schools need to stand back and be critical of their work so that it can be refined and improved upon.

So when brainstorming ideas, it will require a group of diverse and interested educators who will not only ensure it contains “The Basics” of PYP principles but develops our teachers understanding of our student learning and improve collaboration among teachers. That’s a big ask. Needless to say, where we go from here is To Be Continued…….

If any brave and like-minded individuals want to share how their school is approaching this project, I’d be keen to hear more. Please post in the comments below so everyone can benefit from your learning and experimentation.

Judy Imamudeen

judyimamudeen.com