Tag: the role of the coordinator

Reflecting out loud: Change Begins with Me

Reflecting out loud: Change Begins with Me

I don’t write blogs as much as I used to, and I have wondered why.  Writing used to be a joy, something I looked forward to. I loved waking up early on Saturday morning, making a cup of coffee, and writing about something that inspired me from that week. But Covid changed that, and I have definitely retreated into myself.  It’s just that I don’t feel I have any answers, only more questions, questions that you can’t Google. Larger questions about our humanity, our planet, and my purpose in life.  I bet you asked those questions, too. I know I am not unique or alone in this cognitive dissonance created by the trauma of the past few years.

However, putting these emotions and ideas into intelligible sentences has been challenging. I have written over 60 blog posts but haven’t been able to finish them because print feels permanent, and my perspectives about things are in flux. It’s impossible to hit the publish button when I feel like my thinking about something is incomplete.

But at my new school, we have a professional requirement to keep a portfolio. That got me thinking about why I started this blog to begin with–as a professional portfolio for a course I took about creativity.  This blog has been and always probably will be my professional portfolio. So, it’s pushing me to get back to writing. Moreover, it’s helping me to reflect upon my perfectionism and be okay with incompleteness and muddled ideas.

So now that I have shared this preamble with you, I feel like I can move forward with writing this post. This post, as with many others, is just me reflecting out loud.

New School, Same Person?

It is a mistake to take any approach and assume like a flower you can take it from one soil and put it in another one. That never works. We have to figure out what aspects of that are most important to us and what kind of soil we need to make those aspects grow. -Howard Gardener-

I share this quote by Howard Gardener because, in Brazil, I was starting to feel like a potted plant. I was pretty comfortable in my school. I adored the people I worked with. I believed in our mission and saw real change created by my supporting role at our school. But it was not a place where my whole family could flourish. Even though it was a  painful decision to move, it was the right decision. And I couldn’t be more grateful for my new professional home.

But I know I cannot “copy and paste” what I did in Belo Horizonte. I have new “soil” that I must research and learn how to live in. This new “soil” consists of structures and systems I must become competent in, the mindset and approach to IB and our curriculum design, and the level of collaboration in and amongst teams. Not to forget the dynamics and personalities of staff. When you move to a new school, the first few months are just about building relationships and understanding the context of a school. So, I designed a 90-day plan, but I underestimated my timeline for “unpacking” my new school since there are more layers of leadership and slightly different expectations within my role. For example, I had to evaluate teachers before I even had a chance to get to know them, which made me feel uncomfortable. I held the opinion that there should be a bright line between principals and coordinators, and evaluation is one of those expectations.

Truthfully, I am unskilled in classroom observations because I often go in to observe the learning of students, not take notes on teachers. This is the culture of our school; teachers depend on me for this feedback, and I can’t let them down. I had to pivot. Needless to say, I resisted this expectation, and I had to meditate on that and contemplate what beliefs I must reconcile to support my school’s expectations of me.

This potted plant is still learning.

Wherever you go, you take yourself with you–your experiences, your memories, and your emotional reactions. It made me realize that I may be at a new school and have a new home, but I am trying to be the same person I was back in Brazil. Ha–I have different soil, but I am the same plant! I have to expand my roots and take in what my new school culture and leadership have to offer so I can grow.

In the past, I perceived my role as a coordinator as an ally in learning, not a professional judge of teaching acumen. I saw this as a binary role: ally or judge. However, as I examined this belief, I have come to reflect on how dualistic thinking creates a barrier to stretching my skillset and mindset. So, I can see how I was open to change, but only the change I wanted–not what was needed.  Change is okay as long as it is on my terms. I suppose this is residual thinking from the pandemic. This oppositional thinking has slowed me down and hindered me during this period of readjustment. In fact, it has created discombobulation.

So, here I am, entering the 2nd term and still working on my 90-day plan. The good news is that this 90-day plan is self-imposed. There is plenty of time to continue to work on developing relationships and appreciating the context of our school.  I also feel that I can now evolve my reflective questions and have time to ask myself: What do I need to grow? Where are my sources of energy? 

Now what?…..

I titled this blog post: Change Begins with Me. Not Change Happened to Me. Oftentimes, we feel that the world should bend to suit us. But in reality, that is rarely the case. The structures and systems in our world can evolve, but we must accept what is first. Through this move and transition, I have come to understand that I must begin to change if I want to support the change I wish to see in the world. My professional life takes up much of my time and is the natural starting place.  So, challenging the areas of dualistic thinking in myself as an IB practitioner at our school seems relevant and practical. On the eve of the Chinese New Year, I am making this my aspiration for the Year of the Dragon.

I am infinitely grateful for this opportunity to reflect out loud. Thank you for reading.

Prying off the Lid to Stir the Paint: The Enhanced #PYP and Teacher Agency

Prying off the Lid to Stir the Paint: The Enhanced #PYP and Teacher Agency

How would you like things to be different at our school? This is the fundamental question that school leaders, teachers, students, and parents (really everyone in the building) need to answer. Because that is the starting point for our journey into “enhancing” our PYP schools–getting the Learning Community involved and excited about elevating the learning and teaching.  And this is the time to do it!

But maybe some of you are wondering where do we begin? Agency! This is the “heart” of the changes.enhanced pyp

If that word agency doesn’t connect with you, then I reckon you could replace it with another word: EMPOWERMENT.

Empowering students has been a major focus on a variety of blogs and blog posts; aside from the Sharing PYP Blog some of my favorites are IB Educator VoicesWhat Ed Said, and Sonya Terborg because they authentically grapple with the shifting mindset about our learners that I think all of us can relate to and feel inspired by. Taryn Bond Clegg has also created a compendium of resources. So if that is where you want to begin your journey into agency, then rummage around in those posts, basking in those fabulous ideas. However, I want to talk about the other members of our Learning Community because I believe that if we empower those people, student agency begins to happen organically. Today I want to respond to this tweet by the IB:

Voice, Choice, and Ownership

As I see it, enhancing our programs means that we need to disrupt the power structures in our schools, providing more voice, choice and ownership to our teachers. There’s an interesting story shared by David Marquet, commander of the nuclear submarine Santa Fe, of a moment in which he realized during a simple drill, having one point of command was not only limiting to the efficiency of operations of the sub, it was downright dangerous. He says that these traditional leadership structures throw “cold water on” the passion, creativity, and the working knowledge of those who are working under his command. He confessed that these hierarchical military structures in which the top leader does the “thinking” and the others down the food chain act upon those commands are embedded in many organizations-schools being one of them. In fact, schools are masters at it, as it has been the institution that has created factories of workers of the future. So, if we are to take this concept of agency seriously, then our organizational structures must collapse, in which “titles” only define who has the responsibility to push the “launch button”, but everyone else is in full command, not standing around anymore, waiting for orders. Furthermore, he states that “Good leaders don’t need to give good orders. They need to create teams that don’t need to be told what to do.”

Teachers as Leaders

Technically EVERYONE is a pedagogical leader, it’s just the level of responsibility and scale that differs. I know some of us enjoy being “the boss” but powerful leaders are the ones who listen to those they serve–it’s not the other way around. (I think this is why they call this a “power struggle”. ) leaders and powerThe reason why this is such a dynamic approach is that it demonstrates that we, as leaders, have trust in our teachers, believing that they are capable of change and willing to engage professionally in transforming our schools

With that in mind, we need to ask the teachers and get their ideas and opinions. Instead of asking teachers and staff to fit them into OUR box, why don’t we meet them where teachers and staff are and find out how they can authentically contribute to our school’s evolution? Why limit our school’s potential with our own finite thinking when we could approach them with a genuine intention to understand and appreciate their perspective and experience. I think this is the 1st step into figuring out how we can access their talents and employ them into new roles. I feel that it’s our curiosity as leaders that help us to see underneath the surface and begin to discern how we might start to transform our leadership structures. Because, if we were to reframe our definition of leadership, not as the one who has CONTROL, but rather as the one who has the ability to INFLUENCE, then a wide swath of possibilities are available and more people can be invited to the party, sort of speaking.

So what can teachers influence?

Professional Development: Professional development shouldn’t something that is done TO them-it is something that is done WITH them. I think often we assume we know what teachers “need”, making stark generalizations and not delving into the recesses of their hearts and minds, learning about what they desire and what fears they have. Plus, when we impose initiatives upon them, it creates passivity. We want teachers who are self-motivated, who can run with the ball, inspiring others, not compliant robots. Perhaps it’s time to personalize their professional development, allowing them to create their own PD plans.

Personalized learning is something that I am very passionate about. I created a series of podcasts to provide some resources out there for teachers to go deeper with their professional learning goals. I think one step of breaking down the power structures is to provide some i-Time or Genius Hour for teachers. Having them design their own learning path linked to self-selected professional goals can be a powerful means to develop a passion and a strong knowledge base.  By the way, I’m not suggesting that teachers only “can” chose the theme of the flavor of their Professional Learning Community –no I think teachers should be able to choose to work alone or in a team on these goals, further enhancing their agency, and then those groups get to choose the goals of their PLCs. If we remember that everyone has different learning styles, then it would further “enhance” to give them the freedom to choose the what, how and who of their professional goals.

Evaluation and Appraisals:  Let’s be honest, when teachers hear those words, evaluation or appraisal, they feel that this is either an exercise of fault finding or a justification process for keeping their jobs. These tools are the ultimate tool for keeping teachers in “their place”, and I think we need to start challenging this process and begin to reframe it. As true professionals, teachers want to be better because they KNOW that their daily efforts are making a difference in the lives of children. We should be giving credit to them, not finding ways to tear them down. Furthermore, I think teachers are more critical of themselves than leaders will ever be but they need authentic feedback. And as a leader who rarely observes the day to day learning classroom, how could you possibly give meaningful feedback? It’s for this reason why evaluations and appraisals are often seen as a joke–an exercise in “ticking a box” for accreditation rather than a true inspiration for professional growth and development.

So instead of putting a rubric or checklist of professional behaviors in front of them (if your school even has one), why don’t they create ones that mean something to them? How about school leadership toss out these autocratic structures and turn the reigns over to them? With that in mind, the only job that school leaders have to do is to provide absolute clarity–clarity of how these enhancements can impact the learning and teaching, and clarity of what your school’s mission and values are. This creates the intention to bring them into the fold of and is the fodder for an amazing amount of transformation to take place. In fact, if I was the ruler of the universe, I would lead teachers through a design-thinking process to recreate the evaluation and appraisal system, and allow the magic to happen.  Giving them the power of What If provides the motivation and creativity to really impact the learning in our schools.

Hierarchical Structures: Titles and Teams

The longer I am education, the more I want to challenge this. I wrote a post a while ago about What If Students Ran the School? (#SOL meets #EmpowerBook), and I’d like to ask to add this question: What if Teachers Ran the School? When I pose this What If-question, it makes me wonder what ideas around leadership structures could surface when we lean in and listen to the very staff we are leading.  These are just a few of my own thoughts and opinions.

In my mind, titles only provide a guide as to who has responsibility for what. It shouldn’t denote authority–give me respect or else! That is low-level leadership thinking anyway. However, I think if we gave teachers a genuine voice, then leadership titles really begin to be meaningful. They can trust us to do the job our title says we are supposed to do and free us from micro-managing. I believe Words Matter and creating titles can throw up walls or barriers to innovation.

So needless to say, I am very wary of creating rungs of leadership teams within the staff. If people are genuine experts in something, they should be called coaches because that denotes someone who is a mentor and teacher-leader, it’s a title that denotes active responsibility. But having “Head of ….” (ex: Head of English) suggests that this is the only person doing the “thinking” on this subject. I mean, the head is where the brain is, right? And we want everyone thinking!! Likewise, having a “Leaders of Learning team” or whatever jazzy name you give an “inner circle” creates cliques and resentment on staff. It creates a culture of “us” and “them”.   I think we need to dismantle any quasi-leadership team that has a guise of distributed leadership but poisons the well of school’s culture.

With that in mind, I am more in favor of having tasks forces that have active, focused energy on developing our school’s initiative. People with passion, coming together to forge a new destiny for our schools–that’s way more powerful and meaningful than any title we can toss at them. Plus, it gives more opportunity to have an eclectic group of individuals to come together, rather than hand-picked individuals.


So, as we start to question what these “enhancements” might mean for our schools, these are 3 areas that we can start to allow teachers and staff a stake in the game that we call “our school”.  Furthermore,  taking a design-based approach to examining these areas of professional development, evaluation and appraisals, and leadership teams, can begin to unlock the invisible chains that hold teachers back.  I think this will create a cultural quake, with the feeling of freedom and creativity permeating and taking root; because people being driven by a mission, rather than restrained by the tradition of “we’ve always done it this way”, creates a revolution on its own and, an exciting one at that.

Can you think of any other What-Ifs that need to be added to this enhancement when it comes to teacher agency? Please share in the comments below and get a conversation going!

 

The Role of the #PYP Coordinator: 3 Things that No One Wants to Learn the Hard Way

The Role of the #PYP Coordinator: 3 Things that No One Wants to Learn the Hard Way


About a month ago, I sat having wonderful discussions with PYP coordinators from all over the world in the Hague about the Enhanced PYP. Aside from curriculum, it got me thinking about other aspects of the leadership role of the Curriculum Coordinator. It’s not an easy position to be in and no 3-Day Workshop or online course can provide adequate training for your school’s special challenges.

As coordinators, we have the responsibility for The 3Cs: Climate, Curriculum, and Culture. It’s hard to say which one of the 3Cs comes first as a priority as they are critical to the success and impact you can make at your school.  You often have to juggle them and it’s hard to keep those balls up in the air but they have to stay in motion. The impact they have on the community can help to create a contagion of positivity and goodwill if done well. Most of our professional development comes from the context of those 3Cs and they take time to develop. And no coordinator can be successful alone–they need a team, and teams develop through relationships.  I think having empathy and coming from the perspective of “the teacher” is particularly important as it relates to developing staff relationships, and there are few things that I wish someone would have advised me on when it came to the role.

People Before Paperwork

We are human beings, not human doings.  You’ve got to consider people over paperwork because people are our job–whether it’s the little people in our classrooms or the big people that make up our staff. paperworkI know we have our checklists of paperwork that we have to stay on top of, but at the end of the day, I’d rather have teachers focused on making sure the kids have engaging, authentic and impactful learning and I have rarely found that paperwork inspires them to create that. This is especially true at PYP schools in which we have to reflect often on our students’ learning so that we can determine the next steps in their inquiries

I had one coordinator who used to come in nearly weekly and, during our meetings, he would put our conversations about learning into the PYP planner or onto our scope and sequence documents so that the ideas were documented (ticked the box) and the teachers could engage in more creative thinking during collaboration time. Also, I had more time to communicate with families, look at data and plan more thoughtful provocations.

Coordinators should always look for opportunities to free up time so that teachers don’t have to be bogged down so much with paperwork and instead shift their focus to making learning impactful.

Professional Relationships: You get people ON the bus when you don’t put people UNDER the bus

A common mistake that coordinators make is that they complain to teachers about the administrators as a bid for connections. Don’t throw administration under the bus in front of teachers. As a new or aspiring leader, choosing to throw someone under the bus is one of the telling signs of your leadership capabilities.

[bctt tweet=”When you blame somebody else for something that you should be taking some responsibility for, you are communicating weakness and not strength” username=”judyimamudeen”] In most situations, you can be a change agent so you should be seeking solutions and not be projecting your frustrations onto the staff.  I know it may help you to “feel” that can connect more with the teacher’s perspective but it’s unprofessional and you will develop a culture of complaint and gossip. Who really wants that?

evalutionAnd it’s poor form to throw teachers under the bus in front of teachers. Trust is so important in your work so if you undermine others, expect staff to lose their confidence in you.

It’s the Law of Karma-what is said aloud, goes aloud. So Watch your mouth! The minute you walk away, that teacher you complained to is wondering “hmmm… I wonder what my coordinator tells others about me?” If you feel that a teacher isn’t working up to their potential, talk TO them directly (not ABOUT them) and in a non-threatening way, and seek out a mentor for them. Also, how you say what you say matters. Under your breath, if you must, repeat the mantra: Stay professional. Stay Professional. Stay Professional.

I’m not going to lie here. I have suffered from bouts of “Insert Foot into Mouth Disease” and, goodness knows, that I have had to go back to a staff member to apologize for saying something in a wrong way.  But, for me, it’s more important to have peace and understanding than lose face. However, I once worked with a vice-principal who NEVER ONCE said an unkind word about anyone. EVER. He had plenty of opportunities to humor me with grievances but he never did. Bless him. I thought of him as a saint. And if he asked me to jump, I was like “How high?” and “Would you like sprinkles with that?” He is still my inspiration today because he was always compassionate, generous, thoughtful and caring.  Now, if we all could aspire to that level of professionalism, imagine what a peaceful and productive school we’d have.

Communication: The Human Touch 

Have you ever played a game but you didn’t know the rules? You read the rule book (if there was one) but you just didn’t get the gist of the game. It was frustrating, wasn’t it? You felt like you could never win.

Often that happens with procedures and policies at school. Admin sends them policy manuals and handbooks (if you have them) and tells them to read it. And through osmosis, they are expected them to “get it” and feel successful in managing the systems and practices of your school community. New teachers need explicit explanations of the rules and norms of this “game” called At Our School We Do….. Sometimes coordinators do this through an induction program that is spread out over time. I know that I have dedicated a period of weeks to this and I found it highly successful. My staff feedback was that it mitigated the overwhelm of their transition and helped develop our personal relationship.

Another coordinator I know has staff meetings “end” early during key times in the year (like the 1st 3-way conference, or report writing time, etc..) so that she can have a Q and A sessions with teachers about expectations and protocols for important events. The staff members who already know these procedures and processes feel happy because they can “be released” to do other work, meanwhile, the teachers (mainly new teachers) who need some support can stay behind and get their needs met as well. Later, she sends a follow-up email documenting the expectations that help these teachers to remember those conversations.

Speaking of Emails vs. Meetings

emailsCall me Old Fashion, but I prefer the personal touch of staff meetings over email any day. I like connecting with colleagues and having a common understanding of the events in our community and our school’s pedagogical approaches. Also, consider the fact that if teachers are more concerned with keeping up with emails, rushing to read them then they are not examining students’ work or reflecting on the discussions they had, then the focus isn’t on improving learning. We want teachers to be spending their cognitive power on making learning for students awesome rather than your 18-bullet email about professional development goals. Let that one sink in a bit. It’s good to have a weekly newsletter to communicate important things but if you find that your staff emails began as a couple of sentences and now is evolving paragraphs, then it needs a face to face. A quick and dirty chat will be more impactful than a back and forth conversation over the internet.

And one last point about “the human touch”-Do you go into classrooms? Or do teachers have to come to you? Are you “The Boss” or are you “a colleague and mentor”? How you present and project yourself weighs heavily on the level of trust and compliance you will develop with your team.  Kindness and connection are vital to the work we do in schools. It’s how you build trust and loyalty.  Talk to you teachers-You don’t have to be charismatic and bubbly but you do have to have sincere enthusiasm for the work they are doing in classrooms. We all need encouragement sometimes and when you say it to their face, it is always more meaningful and authentic than an email blast. It’s great to give them recognition amongst their peers but to take the time to tell them in person is really powerful. Don’t underestimate the value and meaning of your words.

Perhaps you might relate to these challenges. As humans, we are all a bit flawed (except for that saintly vice-principal) and when you are in leadership your flaws are even more obvious. So I am wondering what other ideas and perspectives you might share that would help develop more positive staff relationships as we engage in their role in the curriculum. Tips and tricks welcomed in the comments below!

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